In-person & Online Opportunities

Position Description: 

Be the first smile someone sees. 

As a Greeter & Welcomer, your presence helps set a warm, peaceful tone for all who attend. 

You'll warmly greet participants, offer guidance to new visitors, and answer basic questions (e.g., where to place shoes, where the bathroom is, where to sit).

Volunteers in this role must arrive at least 10 minutes before the event to ensure they are grounded, present, and ready to welcome others with calm and kindness.

This role is ideal for someone:

• Friendly, compassionate, and attentive
   
• Comfortable with light conversation and clear communication
   
• Willing to help create a space of inclusion and respect
   
• Able to gently remind attendees of practical things (e.g., mobile phones on silent)
   

You'll also work alongside the facilitator or space coordinator to help note late arrivals and maintain a sense of gentle order.
 

Please note: A current National Police Check is required for this role. This can be obtained through Service NSW and costs $55.80. 

A copy must be uploaded during the application process. 

Position Description:

Create a sacred and supportive environment. 

Volunteers in this role help prepare the meditation and teaching space before each session and assist with mindful clean-up afterwards.

Tasks may include:

• Arranging meditation cushions and chairs
   
• Preparing the altar (offerings, incense, water bowls)
   
• Setting up signage, lighting, and setting room temperature.
   
• Ensuring the space is clean, safe, and welcoming
   
• Packing down and tidying shared areas post-session
   

You’ll need to arrive 15–20 minutes before the event and remain for 10–15 minutes afterwards. Some light lifting may be involved, but accommodations can be made.

Ideal for those who enjoy:

• Quiet, purposeful work
   
• Creating beauty and order
   
• Supporting others behind the scenes

Please note: A current National Police Check is required for this role. This can be obtained through Service NSW and costs $55.80. 

A copy must be uploaded during the application process.  

Hospitality Assistant

Position Description:

Offer warmth through simple acts of care.

As a Hospitality Assistant, you’ll prepare tea and light refreshments before or after the session, helping everyone feel welcomed and nourished.

Your duties may include:

• Setting up the tea station
   
• Boiling water, arranging cups and herbal teas
   
• Tidying up the refreshment area
   
• Keeping an eye on supplies and replenishing as needed
   

You should arrive 15 minutes before the session and stay afterwards to help clean up. This is a lovely role for someone who enjoys thoughtful service and small details that help people feel at ease.

Perfect for volunteers who:

• Enjoy working in a kitchen or hosting
   
• Pay attention to detail
   
• Love sharing hospitality with heart

Please note: A current National Police Check is required for this role. This can be obtained through Service NSW and costs $55.80. 

A copy must be uploaded during the application process. 

Position Description:

Offer a lift with kindness.

Some of our visiting teachers, elders, or community members may need transport to and from the centre. 

You’ll provide occasional, scheduled support with courtesy and care.

Requirements:

• Valid driver’s license
   
• Registered and insured vehicle
   
• Reliable, calm, and courteous presence
   

Ideal for those who:

• Enjoy meaningful one-on-one support
   
• Are reliable and punctual
   
• Want to assist in a direct and needed way
   

Please note: A current National Police Check is required for this role. This can be obtained through Service NSW and costs $55.80. A copy must be uploaded during the application process.

Position Description:

Tend the outer space with mindfulness.

You’ll help keep the gardens and outdoor spaces tidy, peaceful, and aligned with the Dharma values of care and respect.

Duties may include:

• Watering, pruning, or weeding
   
• Sweeping walkways or tidying signage
   
• Caring for potted plants & meditation nooks
   

Flexible timing available.

Ideal for those who:

• Enjoy working with their hands and being outside
   
• Prefer quiet, behind-the-scenes service
   
• Want to support the Centre in a grounding, practical way
   

Please note: A current National Police Check is required for this role. This can be obtained through Service NSW and costs $55.80. A copy must be uploaded during the application process.

Position Description:

Support the Dharma through digital care.

You’ll help prepare, upload, and format teachings and resources for our website and online learning platforms. This may include Dharma talks, course materials, downloadable PDFs, or audio files.

Tasks include:

• Uploading new content to course platforms or our website
   
• Formatting text, audio, and image files to match our style
   
• Organising files and folders for clarity and ease of access
   
• Occasionally editing basic spelling, grammar, or layout
   

Ideal for those who:

• Are detail-oriented and digitally fluent
   
• Have a good sense of structure and visual consistency
   
• Can work independently with clear instructions
   
• Are detail-oriented and tech-comfortable
   
• Use Teachable, Youtube Studio, Google Drive, and Canva
   
• Can follow style and file structure guidelines

• Familiarity with Notion is highly valued. Volunteers will use a shared Notion workspace to track tasks, collaborate, and stay aligned with the team. 

Must attend one monthly Zoom team meeting with Communications Lead & Director (Jen) to share updates, receive guidance, and maintain connection
 

Please note: A current National Police Check is required for this role. This can be obtained through Service NSW and costs $55.80. A copy must be uploaded during the application process.
 

Position Description:

Hold the digital space with care and calm presence.

You’ll help manage the logistics of live online teachings,  meditations or events, supporting a peaceful and distraction-free environment.

🧘‍♀️ Key Responsibilities

• Admit participants, rename and mute as needed
   
• Share links, texts, or schedules in the Zoom chat
   
• Support the teacher/facilitator behind the scenes
   
• Address simple tech issues and maintain flow

• Basic Notion familiarity is helpful for reviewing video lists, progress tracking, and team notes
   

🎨 Skills & Qualities

• Confident using Zoom and managing groups online
   
• Calm under pressure, present, and respectful
   
• Comfortable working asynchronously, outside of live event times
   

🕰️ Time Commitment

• Based on live event schedules
   
• Must attend one monthly Zoom team meeting with Communications Lead & Director (Jen) to stay connected and aligned on events and protocols
   

Note: A current National Police Check is required. Available via Service NSW for $55.80. Upload required during application.

Position Description: 

Share the Dharma with care, clarity, and creativity.

This role involves helping us share teachings, events, reflections, and community highlights through our social media channels in a way that aligns with Buddhist values and fosters connection.

You’ll work closely with the communications lead (Jen) to ensure content is thoughtfully presented and scheduled consistently.

• Draft captions for posts and stories in a warm, respectful, and inclusive tone
   
• Design visually cohesive posts using Canva templates or brand elements
   
• Schedule and post content through Meta Business Suite (Facebook & Instagram)
   
• Format content into carousels, story series, or video clips (with support if needed)
   
• Maintain an organized content calendar to track post timing and campaign focus
   
• Ensure consistent use of hashtags, emojis, and tagged collaborators
   
• Occasionally assist with engagement: replying to comments or DMs with pre-drafted responses or under supervision
   
• Work collaboratively and offer creative suggestions for improving our online presence

• Familiarity with Notion is highly valued for planning posts, tracking content, and sharing updates with the team
   

• Familiarity with Canva, Meta Business Suite, Instagram, and Facebook
   
• Eye for visual harmony, clarity, and tone
   
• Ability to follow a gentle, ethical communication style
   
• Interest in spiritual content and community-building
   
• Reliable, organized, and able to work to a simple weekly or monthly schedule
   
• Open to feedback and collaboration

• 1–3 hours per week, depending on content flow and your availability
   
• Flexible work hours—can be done remotely and asynchronously

Must attend one monthly Zoom team meeting with Communications Lead & Director (Jen) to share updates, receive guidance, and maintain connection
 

Please note: A current National Police Check is required for this role. This can be obtained via Service NSW for $55.80. A copy must be uploaded during the application process.

Position Description:

Bring clarity and inclusivity to the Dharma, one word at a time.

The Video Captions Editor plays a vital role in helping our online Dharma offerings become more accessible to everyone—especially those with hearing difficulties, different learning needs, or for whom English is a second language.

By carefully editing and syncing captions, you ensure that the depth, tone, and integrity of the teachings are preserved in written form. 

You’ll be working primarily within Canva’s video editing suite, where captions are automatically added and timed to match audio from recorded Dharma talks, short teachings, or promotional content.

• Watch Dharma videos closely and attentively
   
• Add, edit and sync caption text within Canva’s video editor
   
• Ensure accuracy in spelling, punctuation, grammar, and phrasing
   
• Maintain the respectful tone and rhythm of spoken teachings
   
• Keep visuals clean, legible, and unobtrusive
   
• Export final captioned videos or save them for further use in online courses or social media

• Basic Notion use is encouraged, especially for reviewing session details and debriefs
   

• Comfortable using Canva’s video timeline and captioning tools
   
• Excellent attention to detail, spelling, grammar and clarity
   
• A patient and contemplative work style
   
• Sensitivity to the sacredness of Dharma language
   
• Able to listen carefully and work with varied accents
   
• Willing to refine captions until they feel natural and accurate
   
• Familiarity with Dharma concepts is helpful but not essential
   

• Typically 1–2 hours per video (longer videos may be split)
   
• Work can be done asynchronously, at your own pace
   
• Must attend one monthly Zoom team meeting with Communications Lead & Director (Jen) to stay connected and aligned
   

Please note: A current National Police Check is required for this role. This can be obtained via Service NSW for $55.80. Upload required during application.

Position Description:

Create beautiful, Dharma-aligned visuals.

🧘‍♀️ Key Responsibilities

• Design digital flyers and event graphics
  → Create visually appealing and informative flyers for Dharma talks, workshops, and community events that reflect the Institute’s spiritual tone and branding.
   
• Develop social media visuals and quote cards
  → Craft simple but elegant square or vertical graphics for Instagram and Facebook, often incorporating Dharma quotes, event highlights, or teachings.
   
• Support course presentation materials
  → Design headers, banners, or downloadable PDFs for Teachable courses to ensure consistency and clarity in student materials.
   
• Collaborate with the communications team (Jen or other leads)
  → Respond to design briefs or requests in a timely and open manner; incorporate feedback and alignment with the Institute’s aesthetic vision.
   
• Share final files and templates via Notion or Google Drive
  → Upload finished graphics into assigned folders or pages in Notion; label files clearly for easy access and reuse.
   

🎨 Skills & Qualities

• Proficiency in Canva or other design platforms
  → Confident using templates, adjusting typography, working with images, and exporting in various formats.
   
• Visual sensitivity to simplicity, sacredness, and clarity
  → An intuitive sense for balance, color, spacing, and how to visually communicate compassion and calm.
   
• Ability to follow visual style guidelines
  → Comfortable working within an established colour palette, font set, and tone; open to feedback and refinement.
   
• Reliable communication and ability to meet gentle deadlines
  → Responsive to messages and able to work independently, while keeping the team updated.
   
• Familiarity with Notion for task tracking and file sharing
  → Willing to use shared Notion pages to view briefs, upload completed assets, and track project status.
   

🕰️ Time Commitment

• Project-based (approx. 1–3 hours per project)
   
• Flexible schedule with guidance from the Communications Lead
   
• One monthly Zoom meeting with Jen and other volunteers is encouraged to check in, share progress, and stay connected.
   

Note: A current National Police Check is required for this role. This can be obtained through Service NSW for $55.80. A copy must be uploaded during the application process.

Position Description:

Support the long-term sustainability of the Dharma through ethical funding pathways.

🧘‍♀️ Key Responsibilities

• Research suitable grants and funding opportunities
  → Identify Australian-based grant programs for not-for-profits in the areas of spirituality, education, cultural preservation, women’s leadership, or community wellness.
   
• Evaluate alignment with Lotus Hearts’ values
  → Assess whether each opportunity is consistent with the Institute’s ethical, non-commercial foundations and rooted in genuine service—not transactional metrics.
   
• Assist with basic grant application preparation
  → Help draft or refine sections of funding applications, including organisational summaries, project outlines, and impact statements, under Jen’s guidance.
   
• Track submissions and deadlines in Notion
  → Maintain a clear and simple grant tracking system inside Notion—listing upcoming deadlines, notes on eligibility, what’s been submitted, and what’s in progress.
   
• Collaborate on community-based fundraising ideas
  → Support the development of values-aligned fundraising efforts (e.g., Dharma-art auctions, end-of-year giving campaigns, ethical sponsorships) by contributing research or creative suggestions.
   

🎨 Skills & Qualities

• Strong research and organisational skills
  → Enjoys discovering new opportunities, comparing programs, and sorting through eligibility criteria with care.
   
• Good written communication and summarising ability
  → Can assist with drafting proposal language, communicating the Institute’s vision, and editing content for clarity and tone.
   
• Integrity and sensitivity to Dharma ethics
  → Understands the importance of transparency, non-attachment to outcome, and offering fundraising work as a form of spiritual service.
   
• Familiarity with Notion (or willingness to learn)
  → Will use a shared Notion database to log opportunities, upload drafts, and collaborate on timelines with the team.
   
• Comfortable working independently and asynchronously
  → Can self-manage small research tasks and updates while staying connected through Notion and monthly check-ins.
   

🕰️ Time Commitment

• Flexible—approximately 2–4 hours per month
   
• Project-based depending on opportunities and deadlines
   
• One monthly Zoom meeting encouraged to share findings, refine strategy, and keep energy focused and inspired
   

Note: A current National Police Check is required for this role. This can be obtained through Service NSW for $55.80. A copy must be uploaded during the application process.

Position Description:

Capture sacred moments and peaceful spaces.

🧘‍♀️ Key Responsibilities

• Document live events and teachings
  → Attend occasional Dharma talks, workshops, or gatherings to take thoughtful photos or short videos, ensuring moments are captured with sensitivity and reverence.
   
• Capture atmospheric and thematic shots
  → Photograph sacred spaces, altar setups, offering tables, or natural surroundings that visually represent the Institute’s spirit and intention.
   
• Create visual content for promotional use
  → Shoot short, non-intrusive clips or scenes that can be edited into Instagram reels, YouTube teasers, or course welcome videos.
   
• Seek consent before filming or photographing individuals
  → Always ensure informed and respectful consent is obtained from teachers and attendees before capturing faces or personal moments.
   
• Edit and share selected content via Google Drive or Notion
  → Trim, rename, and upload approved images or clips into organised folders, clearly labelled for future use in social media or course material.
   

🎨 Skills & Qualities

• Comfortable with photography and/or videography tools
  → Owns or can access a DSLR camera, mirrorless camera, or smartphone with good photo/video quality; understands basic lighting and framing.
   
• Understands composition and natural light
  → Can find beauty in simplicity; uses soft lighting, subtle angles, and non-flash setups to respect the peaceful tone of the space.
   
• Respects sacred environments and non-disruption
  → Moves quietly and intuitively during events, knowing when to capture and when to simply observe.
   
• Basic editing and file optimisation skills
  → Able to crop, adjust exposure, and compress files for online use using phone tools, Canva, or simple editing software.
   
• Familiarity with Notion (optional but encouraged)
  → Willing to upload content into shared Notion pages for project tracking, captioning, and collaborative use.
   

🕰️ Time Commitment

• 2–4 hours per event (including editing and upload)
   
• Event-based and flexible
   
• One monthly Zoom check-in encouraged, especially after key events, to review content and share insights.
   

Note: A current National Police Check is required for this role. This can be obtained through Service NSW for $55.80. A copy must be uploaded during the application process.

Build meaningful bridges between Lotus Hearts and the wider community.

🧘‍♀️ Key Responsibilities

• Identify and connect with aligned local organisations
  → Research and reach out to wellness centres, yoga studios, spiritual bookstores, natural therapy groups, and other Dharma-friendly spaces across the Southern Highlands and beyond.
   
• Introduce Lotus Hearts’ events and offerings
  → Share flyers, write introductory emails, or make friendly phone calls to help local networks know about upcoming teachings, meditation groups, or community gatherings.
   
• Build a warm and respectful presence in the local community
  → Represent the Institute with sincerity, patience, and care—reflecting our values of humility, compassion, and non-commercial engagement.
   
• Maintain a contact list in Notion
  → Keep a record of who you’ve reached out to, their response, and any follow-up steps needed in a shared Notion database.
   
• Collaborate on promotions and partnerships
  → Suggest cross-promotions, shared event listings, or gentle partnership ideas that align with the Institute’s ethics and mission.
   

🎨 Skills & Qualities

• Friendly and confident communicator
  → Able to speak or write clearly and respectfully when engaging new groups or individuals.
   
• Grounded and non-pushy approach to outreach
  → Values organic connection over promotion and avoids sales-like behaviour.
   
• Comfortable with email, basic phone calls, or in-person visits
  → Open to a variety of communication methods depending on what's most appropriate.
   
• Organised and consistent with follow-up
  → Can keep track of connections and ensure that gentle follow-up doesn’t fall through the cracks.
   
• Familiarity with Notion for outreach tracking
  → Will use Notion to log outreach activity, manage contacts, and coordinate timing with the communications team.
   

🕰️ Time Commitment

• Flexible: 2–3 hours per month
   
• Project-based depending on events or campaigns
   
• Monthly Zoom meeting with the team encouraged to share progress, receive support, and align messaging
   

Note: A current National Police Check is required for this role. This can be obtained through Service NSW for $55.80. A copy must be uploaded during the application process.

Position Description

Support the digital learning journey—clearly, gently, and with care.

🧘‍♀️ Key Responsibilities

• Upload course materials into Teachable
  → Add videos, PDFs, and written content to Teachable in the correct modules and order, ensuring everything is visually clean and properly labeled.
   
• Check structure and flow of course layout
  → Review the course from a participant's perspective—ensuring it progresses clearly, instructions are readable, and nothing is missing or out of sequence.
   
• Prepare downloadable content
  → Upload supporting files like handouts, Dharma readings, or audio files in accessible formats (e.g., PDF, MP3), checking they open smoothly.
   
• Collaborate with the content creator (usually Jen)
  → Receive gentle guidance and regular updates about course content priorities; align work with current teaching focus or calendar.
   
• Track tasks and upload progress in Notion
  → Update your checklist and content upload tracker within a shared Notion page to support transparency and teamwork across the project.
   

🎨 Skills & Qualities

• Familiarity with Teachable or willingness to learn
  → Able to navigate Teachable’s backend, upload files, and use its drag-and-drop module builder.
   
• Organised and attentive to structure
  → Enjoys organising files and laying out information clearly for students to follow with ease.
   
• Comfortable with Canva and Google Drive
  → Can help prepare or format PDFs and source materials when needed.
   
• Respectful of sacred content
  → Understands the importance of accuracy, spelling, and tone when working with Dharma teachings.
   
• Confident using Notion for collaboration
  → Regularly updates assigned tasks, communicates upload status, and contributes to content logs in the shared Notion workspace.
   

🕰️ Time Commitment

• 1–3 hours per week during course build or editing phases
   
• Timing is flexible and can be done asynchronously
   
• One monthly Zoom check-in required with Jen to review priorities, progress, and team alignment
   

Note: A current National Police Check is required for this role. This can be obtained through Service NSW for $55.80. A copy must be uploaded during the application process.

Position Description:

Distill timeless wisdom into shareable moments.

🧘‍♀️ Key Responsibilities

• Review teachings, transcripts, and notes
  → Listen to recorded captioned teachings to identify short, powerful lines or passages that carry meaning, clarity, and heart.
   
• Select quotes for different uses
  → Choose quotes suited for social media posts, newsletters, course materials, or contemplative printouts—tailored to their purpose and audience.
   
• Ensure integrity and clarity of wording
  → Carefully transcribe or copy quotes verbatim, checking for accuracy in spelling, phrasing, and attribution (e.g., teacher, date, context).
   
• Curate quotes into themed groupings
  → Organise quotes around themes such as compassion, emptiness, impermanence, joy, etc., to support future teachings or campaigns.
   
• Upload into shared Notion quote database
  → Add curated quotes into our shared Notion workspace, tagging by theme, source, and usage type (social post, teaching slide, email, etc.).
   

🎨 Skills & Qualities

• Reflective and contemplative reading style
  → Enjoys sitting with words, sensing their deeper meaning, and recognising what may resonate with others.
   
• Good eye for brevity and impact
  → Can spot a powerful phrase or insight that stands alone while preserving the teacher’s intention.
   
• Comfortable working with transcripts or video/audio
  → Willing to listen carefully or read through teachings, even when a bit long, to find the golden lines.
   
• Familiarity with Notion for content entry
  → Able to input quotes clearly into a database, use tags, and track quote usage or sources.
   
• Trustworthy with sacred content
  → Handles Dharma passages with care, humility, and the motivation to benefit others.
   

🕰️ Time Commitment

• 1–2 hours per fortnight, self-paced
   
• Flexible and asynchronous
   
• Monthly Zoom meeting encouraged to share quotes, reflect as a group, and contribute ideas for seasonal or theme-based selections
   

Note: A current National Police Check is required for this role. This can be obtained through Service NSW for $55.80. A copy must be uploaded during the application process.

Position Description:

Preserve and organise the Dharma with clarity and care.

🧘‍♀️ Key Responsibilities

• Organise and label digital files in Google Drive
  → Sort existing materials—such as recorded teachings, PDFs, transcripts, images, and resources—into clearly structured folders with intuitive naming conventions.
   
• Upload and tag resources in Notion
  → Support the team by adding teaching summaries, links to files, and tags in a shared Notion database, ensuring everything is searchable and easy to access.
   
• Manage a digital archive of events and teachings
  → Help build a library of past events, categorised by teacher, theme, and date. Cross-reference files in both Google Drive and Notion to keep everything aligned.
   
• Assist in building themed resource libraries
  → Group teachings and resources by topic (e.g., compassion, meditation, refuge) to support future course creation or community learning.
   
• Track and maintain version control
  → Ensure that the most updated versions of documents, transcripts, or handouts are saved and that outdated duplicates are archived or removed.
   

🎨 Skills & Qualities

• Strong organisational instincts
  → Enjoys sorting, tidying, and creating systems that make sense for everyone; finds satisfaction in clarity and structure.
   
• Familiarity with Google Drive
  → Confident in uploading, renaming, moving files, and managing folder permissions when needed.
   
• Comfortable using Notion
  → Able to input data, create linked databases, tag resources, and maintain consistency across pages.
   
• Detail-oriented and consistent
  → Notices small discrepancies and enjoys refining systems for better usability.
   
• Handles Dharma content with respect
  → Understands the sacredness of what’s being stored—treats all materials as offerings rather than just data.
   

🕰️ Time Commitment

• 1–2 hours per week
   
• Flexible schedule; asynchronous
   
• Monthly Zoom check-in encouraged to review progress, share needs, and discuss system improvements
   

Note: A current National Police Check is required for this role. This can be obtained through Service NSW for $55.80. A copy must be uploaded during the application process.

Position Description:

Keep the community informed with kindness, clarity, and care.

🧘‍♀️ Key Responsibilities

• Format and prepare monthly newsletters
  → Use platforms like Mailchimp to lay out announcements, event reminders, Dharma reflections, and updates in a visually clear and inviting format.
   
• Draft or edit newsletter copy
  → Support the writing or refining of gentle, accessible copy that reflects the Institute’s voice—compassionate, non-commercial, and clear.
   
• Check links, dates, and content accuracy
  → Ensure that all event links work properly, dates are current, and all listed offerings match what’s on the website or Notion calendar.
   
• Coordinate with the Communications Lead (Jen)
  → Review timing, topics, seasonal themes, and community messages together, then implement edits and scheduling as needed.
   
• Archive past newsletters in Notion
  → Upload or link sent newsletters into a shared Notion archive, categorised by date and theme for future reference or content reuse.
   

🎨 Skills & Qualities

• Familiarity with Mailchimp, or similar tools
  → Confident using email campaign builders, inserting images and buttons, and adjusting layouts for mobile and desktop views.
   
• Strong proofreading and copy-editing ability
  → Able to catch typos, spot tone shifts, and clean up formatting without over-editing the heart of the message.
   
• Creative and design-sensitive
  → Enjoys selecting simple visuals (e.g. Canva banners, peaceful imagery), arranging spacing and typography for clarity and flow.
   
• Collaborative but independent
  → Can work alone on drafts while staying in regular communication with Jen or the team to keep things aligned.
   
• Comfortable using Notion for task tracking and content archiving
  → Will update progress, link newsletters, and track scheduling in the shared workspace.
   

🕰️ Time Commitment

• 2–3 hours per month
   
• Mostly asynchronous with optional collaboration sessions
   
• Monthly Zoom meeting encouraged to align on messaging and timelines with the broader team
   

Note: A current National Police Check is required for this role. This can be obtained through Service NSW for $55.80. A copy must be uploaded during the application process.